President

The President is the chief officer of the IABC Chapter (The Association). The position is a one-year term, following a pre-term as Vice President or President Elect and will automatically succeed to Past
President following one year term as President. It is a three-year commitment in total.

Responsibilities

• exercise general supervision over affairs of the Association, and lead with integrity and ethical
  conduct, ensuring that overall governance and adherence to IABC vision and integrity
• preside at all Annual and Special meetings, as well as Board meetings
• represent the Chapter in the community, and at relevant IABC meetings, and liaises with other
  Chapter Presidents, Asia Pacific and International
• brief the Vice President/ President-elect on all matters
• act as the media spokesperson for the Association or delegate for another director to do so
• represent or appoint a representative of the Chapter at meetings of other organisations and
  public events
• working with the Vice President prepare and execute a sponsorship strategy
• maintain a positive and beneficial relationship with existing sponsors or partners
• identify and approach new opportunities for partnerships – whether in-kind or paid
• develop, refine and maintain the sponsorship program
• develop and maintain a sponsorship profile of IABC Canberra
• identify and consider alternative models for sponsorship.

Skill requirements

• Leadership, coaching, mentoring, and motivation
• Networking and relationship building
• Project management and organisation skills
• Team building
• Fiscal management
• Strategic planning

Professional development opportunity
This position offers an excellent management opportunity to a communications professional.

The chapter president will build a cohesive team of fellow communications professionals and establish and achieve specific goals. You will oversee all aspects of chapter business and will work diligently to ensure the progress of the Chapter, in addition to perfecting public speaking and organisational skills.

Vice President

The Vice President supports the President with a focus on sponsorship and member engagement.

This role is the President-elect and so has automatic succession to President in the following year,
followed by twelve months as Past President. This is a three-year commitment.

Responsibilities

• any duties assigned by the President and by this Constitution
• represent or act in the absence of the President
• lead strategy development activities and monitor progress towards goals
• assist Directors and/or act in vacant roles if required
• liaise with other Board members to ensure the success of overall programs of work
• working with the President prepare and execute a sponsorship strategy
• maintain a positive and beneficial relationship with existing sponsors or partners
• identify and approach new opportunities for partnerships – whether in-kind or paid
• draft sponsorship agreements and implementation plans
• develop, refine and maintain the sponsorship program
• develop and maintain a sponsorship profile of IABC Canberra
• identify and consider alternative models for sponsorship.

Skill requirements

• Leadership, coaching, mentoring, and motivation
• Networking and relationship building
• Project management and organisation skills
• Team building
• Fiscal management
• Strategic planning

Professional development opportunity

This position offers the president-elect a year of on-the-job-training for his or her upcoming position
as chapter president. It provides an opportunity for limited management experience, as you assist the current chapter president with organisation and delegation. This role serves as a learning experience to prepare for your year as president.

Past President

The Past President is the previous year’sPresident and provides continuity to the incoming President. This is a twelve-month position.

Responsibilities

• any duties assigned by the President
• assist with Board development, including nominations for the Board and committees
• provide mentoring and guidance to board members on chapter history and governance to
  support continuity for the Chapter
• help identify members to participate on local and international committees
• provide strategic counsel to the President and the Treasurer
• maintain a positive and beneficial relationship with existing sponsors or partners.

Skill requirements

• Leadership, coaching, mentoring, and motivation
• Networking and relationship building
• Project management and organisation skills
• Team building
• Fiscal management
• Strategic planning

Professional development opportunity

After working to achieve specific goals as chapter president, you’ll have the opportunity to officially
assess and showcase the progress of the Chapter. You will also serve as an advisor to the current
chapter president and the other board members. This role will help to hone your coaching and
mentoring skills.

Secretary

The Secretary of the Board provides administration and governance support for the IABC Canberra Board. This role requires approximately 2-3 hours a month in addition to attending board meetings.

Responsibilities

• Keep a record of all appointments of office-bearers and members of the Board
• maintain a contact list for all Board Members
• prepare the agenda for the monthly meeting, collate board papers from members and distribute
  to the Board
• organise the board meeting, finding a venue for face-to-face meetings, setting up an online
  meeting and distributing the calendar invite
• capturing minutes during the meeting including attendance by members at the Board and any
  action item. Finalise the minutes and distribute to all members
• maintain appropriate files in relation to board meetings, including complete copies of agendas,
  minutes, and papers
• monitor the IABC Canberra inbox and ensure any urgent information is actioned by the relevant
  board member. Clear out and file emails
• serve as Public Officer for the duration of the role and be the primary contact for any ACT Government requests or notification of changes to board membership. Forms and requirements
• complete Annual Return documentation to meet ACT Government requirements for
  incorporated associations. This must be done within six months of the end of the financial year, or a fee will have to be paid. Work with Treasurer to obtain financial year summary and get this reviewed by an accountant before submitting form.

Skill Requirements

• Collaboration
• Project management
• Records management
• Organisation skills

Professional development opportunity

This position offers an inside look at chapter management. This role provides an opportunity to collaborate with leaders to develop methods and procedures to strengthen the Chapter. This role provides good experience in governance and board management skills.

Treasurer

The Treasurer is responsible for managing and reporting all finances and facilitating finance audits for IABC Canberra and IABC Global. This role requires 2-3 hours per month plus attending board
meetings.

Responsibilities

• All money due to the association is collected and received, and that all payments authorised by
  the Association are made
• correct books and accounts are kept showing the financial affairs of the Association, including
  full details of all receipts and expenditure connected with the activities of the Association
• ensure that Association monies are managed responsibly and in the best interests of members;
• prepare monthly financial reports (in conjunction with accountant or bookkeeper if required)
• handle banking for the Association including maintaining appropriate records regarding such
  matters as invoicing, payments, reimbursements

• liaise with IABC Finance to meet IABC reporting requirements
• making recommendations to the Board on budgets and associated issues
• coordinate the audit of books annually for IABC International and reporting and financialstatements for the annual general meeting.

Skill Requirements

• Fiscal management
• Project management
• Leadership

Professional development opportunity

This position offers the opportunity to perfect financial planning and management, budgeting and organisational skills, in addition to providing some experience in delegation.

Director Membership

The Director Membership is responsible for managing and reporting on membership, promoting membership activities and coordinating membership communication for the Board. 5-6 hours per
month plus attending board meetings

Responsibilities

• Drive membership approach for the Chapter, encouraging both individual and corporate
  membership
• develop a membership plan for the year to actively encourage new recruits and identify clear goals for the Chapter
• support Board members to collectively promote, establish and maintain memberships
• manage member enquiries and potential member questions
• contact members whose membership is about to expire or lapsed members to encourage them to rejoin
• access, understand and use the membership database as required for chapter activity
• report membership status at Board meetings
• track new and renewing members to enable proactive communication
• track and report to Board on status of corporate/group memberships
• maintain visibility of membership levels and goals or thresholds as agreed by the Board.

Skill requirements

• Collaboration
• Networking and relationship management
• Project management

Professional development opportunity

This position offers the opportunity to work with a team of fellow communications professionals
to promote member retention and recruitment initiatives. You’ll get marketing and
management experience, including analysis and reporting, managing email list requests, and
stakeholder engagement experience.

Director Digital Communications

The Director Digital Communications is responsible for coordinating communication across all IABC Canberra social media channels and associated platforms for the Board.

This role requires
approximately 4-5 hours per month plus attendance at board meetings.

These channels and platforms currently include, but are not limited to:

• Facebook
• Twitter
• LinkedIn
• Instagram
• Buffer
• Linktree

Responsibilities

• draft, schedule and post regular social media content
• live-post content from events and encourage attendees to share their content
• monitor effectiveness of content using analytical tools and report to Board
• develop and coordinate an annual content strategy to help build our following and
  engagement
• coordinate with the Director Membership Communications to align website, newsletter and
  social media content
• promote international, regional and local initiatives
• promote the IABC APAC and international brand and tag line and usage by the Association
• works collaboratively with other board directors, board members and volunteers to support
  the timely promotion of IABC Canberra’s events, programs, opportunities, initiatives and
  other activities.

Skill requirements

• Social media management and analysis
• Digital communications
• Content development

Professional development opportunity

This position offers the opportunity to work with a team of fellow communications professionals to
promote the chapter events and membership opportunities online. You will lead the delivery of content on our social media channels and build our following.

Director Member Communication

The Director Member Communication supports the timely delivery of information to the IABC Canberra members. This role requires approximately 4-5 hours per month plus attendance at board
meetings

Responsibilities

• develop an annual membership survey and communications plan
• work in partnership with the Director Digital Communications to ensure our approach if
  coordinated and integrated
• coordinate and draft content, and distribute monthly members newsletter
• manage campaign monitor distribution list/s and maintain currency
• oversee the website and upload blog content and build event pages.

Skill Requirements

• Digital communications, including website publishing and EDM management
• Content development
• Collaboration
• Reporting and analysis

Professional development opportunity:
This position offers experience in developing an organisational communications plan as well as
managing multiple communication channels. You will plan and execute initiatives related to
managing the chapter website, producing emails and a newsletter, promoting chapter related events
and news, and additional tasks as needed.

Director Events

The Director Events is responsible for coordinating and supporting events management for the Board. This role requires approximately 4-5 hours per month (plus additional time leading up to the
keynote event) and attendance at board meetings.

Responsibilities

• develop events strategy and calendar for the year
• with President and/or Vice President, liaise with corporate members and sponsors to ensure
  input into the events program
• working with other Board Members to help them plan and coordinate membership events,
  including:
  o project management for major events
  o proactively seeking speakers and topics
  o coordinate or write the promotional piece and activities for each event (pre and post)
• report on profitability and value of each event lead event logistics for midweek mingles, including venue, numbers, catering, etc
• oversee project management for the annual keynote event
• manage IABC branding collateral, including banners
• oversee Eventbrite ticketing platform, including setting up events, monitoring registrationnumbers and downloading reports.

Skill requirements

• Event management skills
• Collaboration
• Project management or strong organisation skills

Professional development opportunity

This position offers the opportunity to work with a team of fellow communications professionals to
manage the chapter events, one of the key ways we engage our members and extended industry
community. In addition, you will have the opportunity to run events yourself and lead a broader team.

Director Professional Development

The Director Professional Development for the IABC Canberra is responsible for managing professional development activities that contribute to the GCCC professional certification program.

This role requires approximately 5-6 hours per month plus attendance at board meetings.

Responsibilities

• identify professional development needs of members and develop relevant policies and
  activities to enable greater opportunities for members
• serve as a subject matter expert and advocate for Certification, the IABC Academy, and
  other global professional development activities (e.g. World Conference, and Leadership
  Institute), as well as local initiatives and events;
• oversee implementation and promotion of Gold Quills
• coordinate professional development workshops/ masterclasses
• central contact for members to support and facilitate access to professional skills
  training through events and networking.

Skill requirements

• Collaboration
• Event management
• Stakeholder engagement
• Networking and relationship management

Professional development opportunity

This position offers the opportunity to build a deeper understanding of contemporary
communications practice and gain experience in program development, training, and career development techniques. You will help to drive our professional development offering supporting
local Canberran communicators to be contemporary professionals.

General Board Member

Not all board members are required to hold a director’s role. As a member of the Board, you will be expected to attend board meetings and provide additional support for around 2-3 hours a month.

Responsibilities of all board members:

• Actively contribute to discussions at board meetings providing ideas and expertise
• drive membership of the Chapter through advocating for membership in
  professional networks
• provide leadership or support for one event per year
• representing the Board at IABC events and other relevant events
• support the delivery of annual keynote event (e.g. identifying speakers/sponsors,
  developing promotional materials, promoting through networks, having a supporting role on
  the day).